Our client a Multinational Oil and Gas Company is looking for a Senior Trade Accountant
The Senior Trade Accountant will provide management with financial information by researching and analysing accounts, preparing journal entries and account reconciliations. The candidate will also be involved in driving continuous process and procedural improvements.
- Reports directly to the Finance Director
Internal
- Daily contact with Managers, Senior Managers & Directors to consult on financial matters.
- Frequent contact with employees from all departments/companies
- Maintain positive working relationships with executives, senior managers and employees at all levels.
External
- Daily contact with Joint Venture Counterparts.
- Frequent contact with external agencies, banks, auditors and regulatory authorities.
- Job holder works independently with minimal supervision and is expected to handle the complex problems and issues relating to the role.
- Repetitive and routine operations, work under pressure, detailed tasks and tight deadlines.
- Ensure all activities are undertaken in compliance with Company Safety, Health, Environment & Quality policies, regulations and standards.
- Ensure all activities are undertaken in a professional manner in accordance with the Code of Ethics.
- Ensure all activities undertaken comply with anti-trust and competition laws and the Company firewall policies & procedures.
- Ensure the strictest confidentiality of company data and information at all times and abide by the confidentiality policies.
PURCHASE
- Prepare, review purchase contracts in coordination with the Trading department
- Prepare, review documents to arrange funds for the cargo payment based on the purchase recap.
- Check the quantity & quality of the product by checking BL and Quality Certificate Issued by the vessel master
- Maintaining Finance software, handling the creation of the Trade in order to support the hedging.
- Liaising with the shipping department for the load port demurrage, dead freight and heating cost. Ensure calculations are correct and then raise invoices to supplier.
- Ensure the information is correct, as per the contract. Prepare record.
- Pays vendors check for discounts, verifying federal ID numbers, scheduling and preparing payments.
- Resolving purchase orders or payment discrepancies. Ensuring credit is received for outstanding memos, issuing purchase order amendments or stopping payments.
SERVICE INVOICES
- Checking and evaluating service creditors invoices (checking rates of service, discount as per agreement, credit terms, nomination details)
- Checking freight invoices based on the contract, based on the product purchased
- Updating freight charges in Finance software based on the service invoices
- Allocating service invoices based on the voyage, liaise with the Accounts department so they can update the P&L for Voyage Wise P&L.
- Qualify invoices and gain approval on service invoices if required, liaise with the shipping department
- Issuing payments request to service Creditors (surveyors, terminals & service providers) for all expenses via cheque or payments online.
- Ensure the invoice is correct, checking against documentation
- Processing of payments.
- Maintain and reconcile bank balance with financial books. Handling daily remittances and reconcile accounts.
- Maintain “ERP” for financial reports.
- Generate monthly reports and provide financial statements.
REPORTS
- Preparing / submitting updated purchase list
- Monthly Purchase report
- Vendors (cargo suppliers) balance with details
- Any other reports as per requirements
GENERAL ACCOUNTING WORKS
- Correspond to vendor inquiries. Reconcile vendor statements via research and correct discrepancies.
- Ensure all entries completed for the month for month end closing.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accounting practices.
- Charges expenses to accounts and cost centres by analysing invoice/expense reports, recording entries.
- Maintain accounting ledger by verifying and posting account transactions.
Requirements
- Bachelor’s degree in Accounting or Finance.
- Accounting Certification.
- 5+ Years work experience in similar role.
-
- Tracking budget expenses, attention to detail, thoroughness, organization, analyzing information, accounting, building excellent vendor relationships, strong in Excel, data entry / general math’s skills.
- Track record of understanding trading concepts.
- Strong communication skills with an ability to work confidently under pressure
- Robust problem-solving abilities with a history of proactively identifying problems and independently implementing solutions.
- Advanced knowledge of Microsoft Excel and experience in analysing large amounts of data.
